Job Listing

Collections and Exhibits Assistant

Florida Historic Capitol Museum, Tallahassee

Job Title

Administrative Assistant

Working Title

OPS-Collections and Exhibits Assistant

General Summary

This is independent work performing collections management administrative tasks at the Florida Historic Capitol Museum. The Collections and Exhibits Assistant supports the Historic Capitol Museum’s Director of Research and Programming and Exhibits Manager by creating and oordinative records, handling artifacts, and providing general assistance fo exhibits and collections initiatives.

Examples of Work Performed

  • Assists the Director of Research and Programming with the management of the Museum’s collection and loaned objects including handling, preserving, and organizing artifacts and archival records
  • Prepares collections paperwork including loan and donation documents; condition reports; and finding aids
  • Enters data into Filemaker databases and PastPerfect collections software
  • Reviews, analyzes, and summarizes historical information and prepares properly-cited notes related to potential acquisitions
  • Collects, organizes, and analyzes environmental monitoring data
  • Assists in formulating and recommending changes to the Collections Management Policy, if needed
  • Serves as a member of the Museum’s Collections Committee
  • Coordinates communication with potential donors, private lenders, and lending institutions as needed
  • Performs routine exhibit and collections maintenance to include artifact and furniture cleaning
  • Assists Exhibits Manager as needed with exhibit development including research, the sourcing of artifacts, label writing, and fabrication
  • Provides research and duplication services for the public and other museum staff including reference, web-based, and off-site research
  • Provides group introductions and programming as needed
  • Staffs Visitor Services Desk as needed
  • Provides support for special events
  • Performs other related duties as required

Knowledge, Skills and Abilities

  • Knowledge of best practices for collections management and exhibit development;
  • Knowledge of historical research techniques; knowledge of conservation treatments and preservation methods;
  • Knowledge of museum and/or archival collections software;
  • Ability to collect, analyze, and interpret data;
  • Ability to pay attention to detail and review work for accuracy and quality of content;
  • Ability to work cooperatively as a team member;
  • Ability to be organized and self-directed;
  • Ability to multi-task; ability to communicate effectively, verbally and in writing;
  • Ability to prepare reports, correspondence, and maintain records;
  • Ability to maintain effective working relationships with board members, donors, volunteers, supervisor, other agencies, and the public;
  • Ability to lift and carry 25+ lbs.

Minimum Qualifications

  • A bachelor’s degree from an accredited college or university.
  • Administrative or staff experience can substitute on a year-for-year basis for the required college education.

Special Requirement


Computer including Microsoft Office, internet, and databases; digital camera; general office equipment.


Business Casual or Business Professional attire required.

Preferred Qualifications

A bachelor’s degree from an accredited college or university in public history, museum studies, library and information studies, art history, arts administration, American history, or related field and professional experience handling museum artifacts or working in a museum setting preferred.


$12.72 per hour, up to 29 hours per week

Application Deadline

May 10; anticipated start date June 10

Submission of Application

Qualified applicants should send a cover letter, completed legislative application, and resume via email to

Applications are available through the Florida Legislature’s web site Online Sunshine or by calling (850) 488-6803.

Applications are available through the Florida Legislature's web site Online Sunshine and in Room 701 of the Claude Pepper Building.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

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